Board Agenda

Board Meeting Agenda 2018 10

Administrator : October 12, 2018 4:36 pm : Board Agenda

BUDGET ADOPTION MEETING

A. ROLL AND INTRODUCTION OF GUESTS

B. 2019 BUDGET ADOPTION

C. ADJOURNMENT

AGENDA

A. ROLL AND INTRODUCTION OF GUESTS

B. CONSENT AGENDA
1. Adopt Agenda
2. Minutes of the Last Meeting
3. Business Manager’s Report and Finances
a. Financial Reports – September 2018
b. Claims-to-be-paid – September/October 2018
c. Projected Summary of Cash – October/November 2018
d. Cash Flow & Investment Recommendation – October 2018
4. Personnel Changes Report

C. PRESIDENT’S BUSINESS
1. National Friends of Libraries Week (October 21-27)

D. DIRECTOR’S REPORT
1. Informational Items
2. Department Report – Deb Bloom, Circulation Department Head

E. UNFINISHED BUSINESS
1. Strategic Plan 2019-2021

F. NEW BUSINESS
1. Emergency/Unplanned Closures Policy technical update
2. PTO Policy technical correction
3. 1782 Notice Response Resolution

G. Questions and Information from Board, Staff, and Guests

NEXT SCHEDULED BOARD MEETING: November 27 at 5:30 pm at the Dunlap Branch Library, 58485 CR 13, Elkhart

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Board Meeting Agenda 2018 09

Administrator : September 14, 2018 4:13 pm : Board Agenda

PUBLIC BUDGET HEARING

A. ROLL AND INTRODUCTION OF GUESTS

B. PUBLIC HEARING ON THE 2019 BUDGET

C. ADJOURNMENT

AGENDA

A. ROLL AND INTRODUCTION OF GUESTS

B. CONSENT AGENDA
1. Adopt Agenda
2. Minutes of the Last Meeting
3. Business Manager’s Report and Finances
a. Financial Reports – August 2018
b. Claims-to-be-paid – August/September 2018
c. Projected Summary of Cash –September/October 2018
d. Cash Flow & Investment Recommendation – September 2018
4. Personnel Changes Report

C. PRESIDENT’S BUSINESS

D. DIRECTOR’S REPORT
1. Informational Items
2. Department Report – Jeanne Glanders, Popular Materials Department Head

E. UNFINISHED BUSINESS

F. NEW BUSINESS
1. Non-Resident Card Policy revision
2. Resolution to Establish Cash Accounts
3. Strategic Plan 2019-2021

G. Questions and Information from Board, Staff, and Guests

NEXT SCHEDULED BOARD MEETING: October 16 at 5:30 pm at the Main Library, 300 South Second Street, Elkhart

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Board Meeting Agenda 2018 08

Administrator : August 17, 2018 3:43 pm : Board Agenda

A. ROLL AND INTRODUCTION OF GUESTS

B. CONSENT AGENDA
1. Adopt Agenda
2. Minutes of the Last Meeting
3. Business Manager’s Report and Finances
a. Financial Reports – July 2018
b. Claims-to-be-paid – July/August 2018
c. Projected Summary of Cash – August/September 2018
d. Cash Flow & Investment Recommendation – August – November 2018
4. Personnel Changes Report

C. PRESIDENT’S BUSINESS

D. DIRECTOR’S REPORT
1. Informational Items
2. Department Report – Jarret Mitchell, Pierre Moran Branch Supervisor

E. UNFINISHED BUSINESS

F. NEW BUSINESS
1. Draft 2019 Budget
2. Visitors Policy

G. Questions and Information from Board, Staff, and Guests

NEXT SCHEDULED BOARD MEETING: September 18 at 5:30 pm at the Main Library, 300 South Second Street, Elkhart

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Board Meeting Agenda 2018 07

Administrator : July 17, 2018 10:02 am : Board Agenda, Elkhart Public Library

AGENDA

A. ROLL AND INTRODUCTION OF GUESTS

B. CONSENT AGENDA
1. Adopt Agenda
2. Minutes of the Last Meeting
3. Business Manager’s Report and Finances
a. Financial Reports – May 2018
b. Claims-to-be-paid – May/June 2018
c. Projected Summary of Cash –June/July 2018
d. Cash Flow & Investment Recommendation – June through August 2018
4. Personnel Changes Report

C. PRESIDENT’S BUSINESS
1. Swearing in of new Board members

D. STRATEGIC PLANNING UPDATE – Jen Pendleton, Vice President, Aly Sterling Philanthropy

E. DIRECTOR’S REPORT
1. Informational Items
2. Department Report – Rachel Rice, Extension Services Department Head

F. UNFINISHED BUSINESS

G. NEW BUSINESS
1. Circulation Assistant Job Description
2. Employment of Minors Policy
3. I-9 Compliance Policy
4. Resolution – Commitment to join Indiana State Library Consortium for Public Library Internet
Access for Funding Year July 1, 2019 through June 30, 2020
5. PLAC Report

H. Questions and Information from Board, Staff, and Guests

NEXT SCHEDULED BOARD MEETING: August 21, 2018 at 5:30 pm at the Pierre Moran Branch Library, 2400 Benham Avenue

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Board Meeting Agenda 2018 06

Administrator : June 18, 2018 10:29 am : Board Agenda

AGENDA

A. ROLL AND INTRODUCTION OF GUESTS

B. CONSENT AGENDA
1. Adopt Agenda
2. Minutes of the Last Meeting
3. Business Manager’s Report and Finances
a. Financial Reports – May 2018
b. Claims-to-be-paid – May/June 2018
c. Projected Summary of Cash –June/July 2018
d. Cash Flow & Investment Recommendation – June through August 2018
4. Personnel Changes Report

C. PRESIDENT’S BUSINESS
1. Upcoming Board vacancy (beginning July 1, 2018)

D. DIRECTOR’S REPORT
1. Informational Items
2. Department Report – Diana M. Gill, Computer Services Department Head

E. UNFINISHED BUSINESS

F. NEW BUSINESS
1. Report of Nominating Committee – Election of Officers
2. Job Description: Circulation Assistant
3. Annual Treasurer’s Bond renewal: (requires a notary) (submitted to county clerk)
4. TCU VISA Authorization: updated resolution and signature card required
5. TCU Bank Authorization: updated resolution and signature cards (required if officers change)
6. Non-Resident Fee Resolution (requires full Board present signatures) (submitted to ISL)

G. Questions and Information from Board, Staff, and Guests

NEXT SCHEDULED BOARD MEETING: July 17, 2018 at 5:30 pm at the Main Library.

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ELKHART PUBLIC LIBRARY
300 SOUTH SECOND STREET
ELKHART, IN 46516
(574) 522-5669
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