Board Meeting Minutes 2018 8

ROLL CALL & INTRODUCTION OF GUESTS

Members present: Janice E. Dean, Carlos A. Esteves, Jennifer Nielsen, James W. Rieckhoff, Laura Steffen, Clarence W. Thomas and Michael Wagner.

Others present: Jane A. Garoutte, Business Manager/Treasurer, and Lisa Guedea Carreño, Director.

Staff present: Deb Bloom, Circulation Department Head; Sue Eller, Dunlap Branch Supervisor; Mary Ann Kempa, Cleveland Branch Supervisor; Kevin J. Kilmer, Assistant Director of Branch and Extension Services; Allison McLean, Young People’s Services Department Head; Donna Mitschelen, Osolo Branch Supervisor; Charles Pieri, Branch Young People’s Librarian; Mary Beth Schlabach, Assistant Director of Public Services; Paula Watson, Administrative Clerk; Trevor Wendzonka, Marketing and Public Relations Manager.

Guests: Ganesh DeSilva

REGULAR BOARD OF TRUSTEES MEETING

Regular Board of Trustees Meeting was called to order at 5:33 p.m. by Janice E. Dean.

CONSENT AGENDA

The consent agenda was presented. There being no objections, James W. Rieckhoff moved

THAT the Consent Agenda, including investment recommendations, be adopted.

Carlos A. Esteves seconded Motion: carried

PRESIDENT’S BUSINESS

Janice E. Dean, President, commented that she was pleased the RFID tagging has been completed and that the Summer Reading program was awesome.

DIRECTOR’S REPORT

Lisa Guedea Carreño, Director, presented her report. Lisa reported that we are in the final weeks of the strategic planning process. Lisa stated that in addition to measurable objectives in response to community needs and goals, state standards require us to include or address additional items, such as Assessment of facilities, services, technology and operations. Lisa shared several graphs of data that comprised this requirement in part. She said she hopes to have a draft of the entire Strategic Plan to present to the board at the September meeting.

Department Report

Jarret Mitchell, Pierre Moran Branch Supervisor, talked about being new to his position as Pierre Moran Branch Supervisor. He stated that he is getting to know his staff and the patrons. Jarret told us how he hit the ground running when he started at Pierre Moran by making slime with over 100 children on his first day. To demonstrate how slime is made, Jarret provided the ingredients for Board members to make their own slime product.

NEW BUSINESS

Draft 2019 Budget

Jane A. Garoutte, Business Manager/Treasurer, presented the 2019 draft budget. She reported that this budget estimate includes:
• Allowance for 2% salary increases
• Allowance for 10% increase in the employer’s share of insurance benefits
• Input from Department Heads and Assistant Directors

The Business Manager reported that at the Budget Workshop on Tuesday, August 7, the DLGF (Department of Local Government Finance) representative provided tax revenue estimates to be used in the 2019 budget. At the same time, the Business Manager provided the DLGF with actual year-to-date expenditures and cash balances for all tax supported funds as of June 30, 2018. She also provided DLGF with expenditure estimates for the last 6 months of 2018 and all of 2019 (budget estimate). She reported that the 2019 growth quotient of 3.4%, limits the total advertised budget for both funds to no more than $7,989,966: Debt Service Fund $294,595 and Operating Fund, $7,689,274. The advertised Operating Fund budget, including circuit breaker credits of $1,186,844, will be $8,876,118.

The next step in the process will be entering the budget to the Indiana Government Online Gateway and submitting Budget Form 3 – Notice to Taxpayers by September 8, 2018, which will include the following dates, times and place:

• 2019 Budget public hearing will be held on September 18th at 5:30 p.m. at Main Library, prior to the regularly scheduled Board meeting.
• 2019 Budget adoption meeting will be held during the regularly-scheduled Board meeting on October 16th at 5:30 p.m. at the Main Library

Policy: Visitors Policy

Lisa Guedea Carreño, Director, presented a new Visitors Policy which documents the Library’s Policy on both personal and work-related visitors. James W. Rieckhoff moved

THAT the Visitors Policy be approved as presented.

Laura Steffen seconded Motion: carried

Questions and Information from Board, Staff, and Guests

Ganesh DeSilva spoke about the benefits of solar panels to help offset rising utility costs. He wanted permission to explore the opportunities this would provide for the library. After questions from two board members the board requested that he submit a written proposal to the Library Director.

ADJOURNMENT

The regular Board meeting was adjourned by Janice E. Dean at 7:13 pm.

The next regularly scheduled meeting of the Board of Trustees will be September 18, 2018 at Main Library, Elkhart, IN. The regular Board of Trustees meeting would be preceded by a Budget Hearing.

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