Board Meeting Minutes 2018 04

ROLL CALL & INTRODUCTION OF GUESTS

Members present: Renee’ Cocanower, Jennifer Nielsen, James W. Rieckhoff and Clarence W. Thomas. Mary E. Davis, Janice E. Dean and Carlos A. Esteves were unable to attend.

Others present: Jane A. Garoutte, Business Manager/Treasurer, and Lisa Guedea Carreño, Director.

Staff present: Allison McLean, Young People’s Services Department Head; Charles Pieri, Branch Young People’s Librarian; Rachel Rice, Extension Services Department Head; Gwen Robison, Assistant Director of Support Services; Mary Beth Schlabach, Assistant Director of Public Services and Paula Watson, Administrative Clerk.

Guest present: Michael Wagner

REGULAR BOARD OF TRUSTEES MEETING

Regular Board of Trustees Meeting was called to order at 5:30 p.m. by Renee’ Cocanower.

CONSENT AGENDA

The consent agenda was presented. There being no objections, James W. Rieckhoff moved

THAT the Consent Agenda, including investment recommendations, be adopted.

Jennifer Nielsen seconded Motion: carried

PRESIDENT’S BUSINESS

Renee’ Cocanower, Vice President reported that Director’s Evaluation would be finalized soon. She also introduced our guest, Michael Wagner. He will be appointed by Concord School Board to fill Renee’s position when her term ends June 30, 2018.


DIRECTOR’S REPORT

Lisa Guedea Carreño, Director, presented her report. There were no questions or comments.

Department Report

Allison McLean, Young People’s Services Department Head, gave a presentation about the Summer Reading Program for this year. Allison presented the theme, several goals and her enthusiasm about this year’s program.

NEW BUSINESS

Job Description: Department Head-MLS-Circulation (revision)

Lisa Guedea Carreño, Director, presented revised Job Description for Department Head – MLS – Circulation. Jennifer Nielsen moved

THAT the Job Description for Department Head – MLS – Circulation be approved as presented.

Clarence W. Thomas seconded Motion: carried

Hoosier S.T.A.R.T. – Proposal/Resolution to Participate

Jane A. Garoutte, Business Manager, presented a Proposal/Resolution to participate in the Hoosier S.T.A.R.T. program. James W. Rieckhoff moved

THAT the proposal/resolution to participate in the Hoosier S.T.A.R.T. program be approved as presented.

Clarence W. Thomas seconded Motion: carried

Elkhart Public Library 457b Plan(Edward Jones/MG Trust)

Jane A. Garoutte, Business Manager, made a recommendation to phase out Elkhart Public Library 457b(Edward Jones/MG Trust). Jennifer Nielsen moved

THAT the proposed phase out of Elkhart Public Library 457b(Edward Jones/MG Trust) be approved as presented.

James W. Rieckhoff seconded Motion: carried

Cash Accounts – Resolution to Establish

Jane A. Garoutte, Business Manager, presented a resolution to establish cash accounts. James W. Rieckhoff moved

THAT the proposed resolution to establish cash accounts be approved as presented.

Clarence W. Thomas seconded Motion: carried

Questions and Information from Board, Staff, and Guests

ADJOURNMENT

The regular Board meeting was adjourned by Renee’ Cocanower at 6:25 p.m.

The next regularly scheduled meeting of the Board of Trustees will be May 15, 2018, at Cleveland Branch, 53715 County Road 1, Elkhart, IN.

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