Board Meeting Minutes 2018 03

ROLL CALL & INTRODUCTION OF GUESTS

Members present: Renee’ Cocanower, Janice E. Dean, Carlos A. Esteves, Jennifer Nielsen, James W. Rieckhoff and Clarence W. Thomas. Mary E. Davis was unable to attend.

Others present: Jane A. Garoutte, Business Manager/Treasurer, and Lisa Guedea Carreño, Director.

Staff present: Erin Brousseau, Human Resources Generalist; Susan Eller, Dunlap Branch Supervisor; Mary Ann Kempa, Cleveland Branch Supervisor; Kevin J. Kilmer, Assistant Director of Branch and Extension Services; Allison McLean, Young People’s Services Department Head; Donna Mitschelen, Osolo Branch Supervisor; Charles Pieri, Branch Young People’s Librarian; Jim Reynolds, Facilities Department Head; Gwen Robison, Assistant Director of Support Services; and Paula Watson, Administrative Clerk.

Guest present: Michael Jozwiak

REGULAR BOARD OF TRUSTEES MEETING

Regular Board of Trustees Meeting was called to order at 5:32 p.m. by Janice E. Dean

CONSENT AGENDA

The consent agenda was presented. There being no objections, Carlos A. Esteves moved

THAT the Consent Agenda, including investment recommendations, be adopted.

James W. Rieckhoff seconded Motion: carried

PRESIDENT’S BUSINESS

Janice E. Dean, President, reported that Director’s Evaluation would be starting in April and would be done by Renee’ Cocanower and James W. Rieckhoff.

DIRECTOR’S REPORT

Lisa Guedea Carreño, Director, reported that she was pleased with the 14.4% increase in attendance at Library Programs in 2017.

Department Report

Donna Mitschelen, Osolo Branch Supervisor, reported on the success of Osolo’s Book Club. She explained the three steps they take in choosing books for the Club. She also reported on several other successful adult programs offered over the past year.

NEW BUSINESS

Job Description: Branch YPS Librarian

Lisa Guedea Carreño, Director, presented proposed revised Job Description for Branch YPS Librarian. Carlos A. Esteves moved

THAT the Job Description for Branch YPS Librarian be approved as presented.

Jennifer Nielsen seconded Motion: carried

Organization-Wide Expectations for Job Descriptions: Addition

Lisa Guedea Carreño, Director, presented a proposed addition to the Organization-Wide Expectations for Job Descriptions

Renee’ Cocanower moved

THAT the proposed addition to the Organization-Wide Expectations for Job Descriptions be approved as presented.

James W. Rieckhoff seconded Motion: carried

Questions and Information from Board, Staff, and Guests

Clarence Thomas thanked staff at all branches for always being so helpful. There was discussion about a book challenge by a patron. Renee shared that she had called Mary Beth Schlabach about the policy for handling challenged books. Lisa described the procedures and policy that are being followed with the current book challenge, for which staff is recommending the questioned book remain in the Library collection.

ADJOURNMENT

The regular Board meeting was adjourned by Janice E. Dean at 6:06 p.m.

The next regularly scheduled meeting of the Board of Trustees will be April 17, 2018, at Main Library, 300 S. 2nd Street, Elkhart, IN.

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