Board Meeting Minutes 2017 12

REGULAR BOARD OF TRUSTEES MEETING

ROLL CALL & INTRODUCTION OF GUESTS

Members present: Mary E. Davis, Janice E. Dean, Carlos Esteves, Jennifer Nielsen, James Rieckhoff and Clarence Thomas. Renee’ Cocanower was unable to attend.

Others present: Jane A. Garoutte, Business Manager/Treasurer and Lisa Guedea Carreño, Director.

Staff present: Linda Cary, Technical Services Clerk; Jeanne Glanders, Popular Materials Department Head; Marianne Kruppa, Circulation Department Head; Mark van Lummel, Technical Services Department Head; and Paula Watson, Administrative Clerk.

Regular Board of Trustees Meeting was called to order at 5:34 p.m. by Janice Dean.

CONSENT AGENDA

The consent agenda was presented.

There being no objections, James Rieckhoff moved

THAT the Consent Agenda, including investment recommendation, be adopted.

Carlos Esteves seconded Motion: carried

PRESIDENT’S BUSINESS

Janice Dean thanked everyone for a good year. The food baskets will be delivered to the branches on Wednesday, December 20, by Board Members.

DIRECTOR’S REPORT

Lisa Guedea Carreño, Director, presented her report for the month of December. Topics Lisa covered were Employee Insurance Benefits and Annual Compensation Increases.


Department Report

Mark van Lummel, Technical Services Department Head, reported on the many aspects of the Technical Services Department and how each phase affects the function of the Library.

UNFINISHED BUSINESS

Social Media Policy revision (second reading)

Lisa Guedea Carreño, Director presented the changes to this policy. James Rieckhoff moved

THAT the Social Media Policy be adopted as presented.

Mary Davis seconded Motion: carried

NEW BUSINESS

Child Abuse or Neglect Reporting Policy (first reading)

Lisa Guedea Carreño, Director, presented to the board a policy to provide guidance to employees and volunteers of the Library regarding their mandatory obligation to report suspected child abuse or neglect according to the law.

Clarence Thomas moved

THAT Child Abuse or Neglect Reporting Policy be approved as presented

Carlos Esteves seconded Motion: carried

2018 Board Meeting Schedule

Lisa Guedea Carreño, Director, presented the proposed Board Meeting Schedule for 2018.

Clarence Thomas moved

THAT there be an amendment to change the November meeting from November 20, 2018 to November 27, 2018.

James Rieckhoff seconded Motion: carried

2018 Holiday Closing Schedule

Lisa Guedea Carreño, Director, presented the 2018 Holiday Closing Schedule.

Jennifer Nielsen moved

THAT the 2018 Holiday Closing Schedule be approved as presented.

Mary Davis seconded Motion: carried

Annual Compensation Increases

Lisa Guedea Carreño, Director reviewed her recommendation for annual compensation increases included in her Director’s report.

Mary Davis moved

THAT annual compensation increase of 2% be awarded to eligible staff.

Jennifer Nielsen seconded Motion: carried

Questions and Information from Board, Staff, and Guests

James Rieckhoff spoke about Grants that are earmarked for children and available through Rotary.

ADJOURNMENT

The regular Board meeting was adjourned by Janice E. Dean at 7:17 p.m.

The next regularly scheduled meeting of the Board of Trustees will be January 16, 2018 at Main Library, 300 S. Second St., Elkhart, IN

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