Board Meeting Minutes 2017 09

 

PUBLIC BUDGET HEARING

A Public Budget Hearing was held September 19, 2017, Main Library and called to order at 5:30 p.m. by Janice E. Dean, President.

ROLL CALL & INTRODUCTION OF GUESTS

Members present:  Renee’ Cocanower, Mary E. Davis, Janice E. Dean, Carlos Esteves, Jennifer Nielsen, and Clarence Thomas.  James W. Rieckhoff was unable to attend.

Others present: Jane A. Garoutte, Business Manager/Treasurer and Lisa Guedea Carreño, Director.

Staff present:  Erin Brousseau, Human Resource Generalist;  Kevin Kilmer, Branch Operations Manager; Marianne Kruppa, Circulation Department Head; Charles Pieri, Branch YPS Librarian; Rachel Rice, Outreach Services Department Head; Mark van Lummel, Technical Services Department Head; Trevor Wendzonka, Marketing and Public Relations Manager; and Paula Watson, Administrative Clerk.

 

Janice E. Dean, President asked if there were any questions regarding the proposed 2018 Budget for Elkhart Public Library.  There were no questions.  Public Hearing meeting was adjourned by Janice E. Dean, President at 5:32 pm.

CONSENT AGENDA

The consent agenda was presented.  There being no objections, Renee’ Cocanower moved

THAT the Consent Agenda, including investment recommendation, be adopted.

Jennifer Nielsen seconded                                                                  Motion: Carried

 

DIRECTOR’S REPORT

Lisa Guedea Carreño, Director, presented her report for the month of September.  She reviewed graphs showing a ten-year history of EPL Card Registrations & Renewals and Number of active EPL cardholders.  Lisa also reported on the distribution of E-cards to students in the Library taxing district.

Department Report

Rachel Rice, Outreach Services Department Head, talked about a project to crochet mats for the homeless, a collaborative project with Michiana Five for the Homeless, a local non-profit agency.  There will be a series of 3 programs to train and teach patrons to crochet.  Materials and crochet hooks will be provided.

 

UNFINISHED BUSINESS

Paid Time Off (PTO) Policy Technical Amendment

It was presented to the board that a technical change in Item C. 3. Category C (long term sick bank: change from four (4) hour increments to one (1) hour increments in order to be consistent with FMLA.

Mary Davis moved

THAT under Item C. 3. Category C Long Term sick bank may be requested and used in

One (1) hour increments.

Renee’ Cocanower seconded                                                              Motion:  Carried

 

NEW BUSINESS

Hiring Policy Revision (First Reading)

Presented to the board was a change in Item C. 7. Category C regarding the age of employment applicants that would be subjected to background screening. This will save the Library money, as background checks do not give information on minors. Thus, there is no reason to spend the money on screening anyone under the age of 18.

Mary Davis moved

THAT under Item C. 7. Category C the age of a employment candidate for background screening be changed from sixteen (16) to eighteen (18).

Clarence Thomas seconded                                                    Motion:  carried

 

Questions and Information from Board, Staff, and Guests

There were no questions or Information from the Board, Staff or Guests.

ADJOURNMENT

The regular Board meeting was adjourned by Janice E. Dean at 6:15 pm.

The next regularly scheduled meeting of the Board of Trustees will follow Budget Adoption Meeting, October 17, 2017, at 5:30 p.m. at the Main Library, 300 S. 2nd Street, Elkhart, IN.

 

EXECUTIVE SESSION

The Board will meet in executive session as provided for by IC 5-14-1.5-6.1(b) Items (6), and (9), respectively: With respect to any Individual over whom the governing body has jurisdiction; to discuss job performance evaluations of individual employees.

Executive Session was held 6:20 p.m. to  7:15 p.m..

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ELKHART PUBLIC LIBRARY
300 SOUTH SECOND STREET
ELKHART, IN 46516
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