Board Meeting Minutes 2017 07

The regular meeting of the Board of Trustees of the Elkhart Public Library was held July 18, 2017, at the Main Library and called to order at 5:30 p.m. by Janice E. Dean, President.

ROLL CALL & INTRODUCTION OF GUESTS

Members present:   Renee’ Cocanower, Mary E. Davis, Janice E. Dean, Carlos Esteves, James W. Rieckhoff and Clarence Thomas.   Jennifer Nielsen was unable to attend.

Others present: Jane A. Garoutte, Business Manager/Treasurer.

Staff present:  Erin Brousseau, Human Resource Generalist; Diana Gill, Computer Services Department Head; Jeanne Glanders, Popular Materials Department Head; Kevin Kilmer, Branch Operations Manager; Marianne Kruppa, Circulation Department Head; ; Donna Mitschelen, Osolo Branch Supervisor; Chuck Pieri, Branch YPS Librarian; ; Rachel Rice, Outreach Services Department Head; Gwen Robison, Support Services Assistant Director; Mary Beth Schlabach, Reference Services Department Head;;Paula Watson, Administrative Clerk; Trevor Wendzonka, Marketing and Public Relations Manager.

Janice E. Dean named Mary E. Davis as acting secretary for this meeting.

CONSENT AGENDA

The consent agenda was presented.  There being no objections, James W. Rieckhoff moved

THAT the Consent Agenda be adopted; that recommended investments be approved.

Carlos Esteves seconded                                                                    Motion: Carried.

PRESIDENT’S BUSINESS

Review of Board Bylaws

Janice E. Dean started discussion about the time which board meetings are held.  Discussion was held regarding meeting date and time.  No change was recommended at this time.  The by-laws were approved by consent to include revisions made at the June 2017 Board meeting.

DIRECTOR’S REPORT

Department Report

Marianne Kruppa, discussed her first year as Department Head of Circulation.  She reported the Circulation Department was actively working to respond to patron requests  more positively.   An example is the change made November 2016 to the Library Card Policy to allow  patrons to use alternative identification in lieu of a library card once in a 30 day period.

UNFINISHED BUSINESS

PTO Policy Revision

PTO [Paid Time Off] Policy which will replace the PTO [Paid Time Off] Policy dated January 1, 2017, was taken up again.  Under the leadership of Erin Brousseau, a task force proposed the second set of revisions to EPL’s PTO Policy.  (The first set of revisions was adopted in December 2016 and effective January 2017.)  Task force members are Diana Gill, Lorene Harneck Erica Moore, Laura Holland, Debbie Lynn and Board members Renee’ Cocanower, Mary E. Davis (2016), and Jennifer Nielsen (2017).

The Management Advisory Council made six recommendations to the Task Force.  These were incorporated in the policy as presented to the Board at the June 21 meeting.

A Board committee consisting of Mary E. Davis, Janice E. Dean, and Renee’ Cocanower met July 12 to discuss the policy as presented along with the re-wording and technical suggestions made by an attorney consulted by management.  The committee agreed with those changes and the technical revision was approved by the Board as moved by Mary E. Davis and seconded by Brian Byrn.

Four substantive changes were recommended by the committee at the June meeting.

Mary Davis moved

THAT Item B. 1. Be defined “family” for the purpose of using sick time: Omit “siblings” and “grandparents” from the list.

Seconded by Renee’Cocanower                                                          Motion: Carried

James Reickhoff moved

THAT further consideration of the PTO Policy be tabled for further discussion.

Seconded: Clarence Thomas                                                   Motion:  Carried

NEW BUSINESS

Revised Job Description: Bookkeeper

Erin Brousseau, Human Resource Specialist, presented a revised job description for Bookkeeper.  James Reickhoff moved

THAT the revised Bookkeeper job description be approved as recommended.

Carlos Esteves seconded                                                        Motion carried

 

Questions and Information from Board, Staff, and Guests

ADJOURNMENT

The meeting was adjourned by Janice E. Dean at 7:00 p.m.

The next regularly scheduled meeting of the Board of Trustees is August 15, 2017, at 5:30 p.m. at the Dunlap Branch Library, 58485 County Road 13, Elkhart, IN.

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