Board Meeting Minutes 2017 01

The regular meeting of the Board of Trustees of the Elkhart Public Library was held January 24, 2017, at the Main Library and called to order at 5:36 p.m. by Brian Byrn, Treasurer.

ROLL CALL & INTRODUCTION OF GUESTS

Members present: Brian Byrn, Carlos Esteves, Jennifer Nielsen and Clarence Thomas. Renee’ Cocanower, Mary E. Davis, Janice E. Dean were unable to attend.

Others present: Lisa Guedea Carreño, Director and Jane A. Garoutte, Business Manager. Susie Wade of the Democratic Women of Elkhart, and Dwight Fish, Elkhart City Council member.

Staff present: Jeanne Glanders, Popular Materials Department Head; Rachel Rice, Outreach Services Department Head, Gwen Robison, Assistant Director Support Services; Mary Beth Schlabach, Reference Services Department Head; and Sheila Urwiler, Assistant Director Public Services.

BOARD OF FINANCE COMMITTEE MEETING

The Board of Finance of Elkhart Public Library annual meeting was called to order by Brian Byrn at 6:10 p.m. when a quorum was reached.

The Business Manager presented the Investment Report for 2016 and recommended no changes to the Investment Policy. The first order of business was election of officers for 2017. Brian Byrn moved

THAT The Board of Finance elect Janice E. Dean as president and Jennifer Nielsen as secretary for the 2017 calendar year.

THAT the investment policy be approved unchanged from previous year; and

THAT the report of investments for 2016 be approved, and

THAT the meeting of the Board of Finance be adjourned.

Second: Carlos Esteves Motion: Carried

The meeting was adjourned at 6:12 p.m. The Board of Finance will meet each January as required by law.

CONSENT AGENDA

The consent agenda was presented. There being no objections, Jennifer Nielsen moved

THAT the Consent Agenda be adopted as presented.

Carlos Esteves seconded Motion: Carried.

DIRECTOR’S REPORT

Lisa Guedea Carreño, Director, presented her report for the month of January. She presented a schedule for presentation of statistics during 2017.

Guests Susie Wade and Dwight Fish of the Democratic Women of Elkhart County were introduced. They proposed the use of public space on the main floor of the Main Library for a display designed to celebrate Women’s History Month, March 2017. The display will focus on Women’s History, primarily suffrage and women’s voting rights, and will highlight materials and resources available at the Elkhart Public Library. The display will showcase local, state and national historical female figures. The Board was assured that the display would be non-partisan in nature, and therefore agreed to allow the space necessary for the month-long display at the Main Library.

Sheila Urwiler, Assistant Director Public Services, presented an overview of her recent work on Project Outcome. She presented a summary of all data collected during our first evaluation period in the fall of 2016. She plans to continue implementing Project Outcome for Library programs in 2017.

Department Report

Mary Beth Schlabach, Reference Services Department Head, reported on recent changes in Reference Services, including the new meeting room space, the addition of several comfortable seating areas for patrons, and book displays.

NEW BUSINESS

Job description – Clerk Administration

Jane A. Garoutte, Business Manager, presented a revised job description for Clerk –
Administration. This being a first reading, this item was tabled until February.

Salary Schedules 2017

Lisa Guedea Carreño, Director, presented the salary schedule with changes previously approved by the Board during 2016. Clarence Thomas moved

THAT the Salary Schedule be approved as presented.
Second: Jennifer Nielsen Motion: carried

2016 Transfer to LIRF

Jane A. Garoutte, Business Manager, reported that in the 2016 budget, $106,500 was set aside in the Transfer to LIRF line. She and the Director recommended that $50,000 be transferred to LIRF in 2016. Carlos Esteves moved

THAT $50,000 be transferred to LIRF in 2016 as recommended.

Second: Jennifer Nielsen Motion: carried

2016 Encumbrances

Jane A. Garoutte, Business Manager, presented a list of encumbrances from the 2016 budget. Jennifer Nielsen moved

THAT the 2016 Encumbrance List be approved as presented.

Second: Carlos Esteves Motion: Carried

2016 Budget Revision Resolution

This item was tabled, as we have not yet received EPL’s 1782 budget notice from the State.

Resolution to Pay Bills Without Prior Approval

Jane A. Garoutte, Business Manager, presented the annual resolution giving accounting staff authority to pay certain bills between Board meetings. Brian Byrn moved

THAT the resolution to Pay Bills Without Prior Approval be approved as presented.
Second: Clarence Thomas Motion: Carried

Questions and Information from Board, Staff, and Guests

ADJOURNMENT

The meeting was adjourned by consensus at 7:05 p.m.

The next regularly scheduled meeting of the Board of Trustees is February 21, 2017, at 5:30 p.m. at the Main Library, 300 S. 2nd Street, Elkhart, IN.

____________________________
Jennifer Nielsen, Acting Secretary

Speak Your Mind

*

ELKHART PUBLIC LIBRARY
300 SOUTH SECOND STREET
ELKHART, IN 46516
(574) 522-5669
ADDITIONAL RESOURCES
ADMINISTRATION
EPL/GPL CONSORTIUM
FINANCIAL REPORT
FRIENDS OF EPL
GIFT PROGRAM
LIBRARY CARDS
LIBRARY FEES & POLICIES
STRATEGIC PLAN