Board Meeting Minutes 2016 06

 

The regular meeting of the Elkhart Public Library Board of Trustees was held June 21, 2016, at the Cleveland Branch Library and called to order at 5:40 p.m. by Janice E. Dean, President.

 

ROLL CALL & INTRODUCTION OF GUESTS

 

Members present:  Brian Byrn, Renee’ Cocanower, Mary E. Davis, Janice E. Dean, Jennifer Nielsen and Clarence Thomas. Carlos Esteves was unable to attend.

 

Others present: Lisa Guedea Carreño, Director and Jane A. Garoutte, Business Manager.

 

Staff present:  Sue Eller, Branch Supervisor, Cleveland Branch; Kevin Kilmer, Branch Operations Manager; Marianne Kruppa, Department Head, Circulation; and Sheila Urwiler, Assistant Director, Public Services.

 

 

CONSENT AGENDA

 

The consent agenda was presented.  There being no objections Renee’ Cocanower moved

 

THAT the Consent Agenda be adopted as presented.

 

Brian Byrn seconded                                                                                       Motion: Carried.

 

 

PRESIDENT’S BUSINESS

 

President Janice E. Dean reported that Clarence Thomas was reappointed by the Elkhart Community Schools to serve a four-year term from July 1, 2016 through June 30, 2020.  Clarence was sworn in and his certificate of appointment will be filed with the county clerk.

 

Election of Board Officers

 

The nominating committee presented a slate of officers for period July 1, 2016 – June 30, 2017:

Janice E. Dean, President                                Renee’ Cocanower, Vice President

Brian Byrn, Treasurer                                       Mary E. Davis, Secretary

 

Janice E. Dean called for additional nominations from the floor.  There being no further nominations Jennifer Nielsen moved

 

THAT the slate of officers be elected as presented.

 

Renee’ Cocanower seconded                                                Motion: Carried

DIRECTOR’S REPORT

Lisa Guedea Carreño, Director reviewed her written report.  She spoke about the Vibrant Communities initiative and ways the Library might find ways to fulfill some of the needs identified by the participants both on a city and county-wide basis.

The Director reviewed computer services statistics included in the Board packet.  Trends of note: computer station usage is on the decline, and WiFi usage is increasing.  EPL website visits (average per month) have also increased from last year to this year, while catalog searches have decreased slightly from last year.

Department Report

 

Sue Eller, Cleveland Branch Supervisor reported that new trees were planted and a memorial plaque installed. She also reviewed a number of activities and projects recently completed by Cleveland Branch staff.

 

 

UNFINISHED BUSINESS

 

Marketing Plan

 

Shane Frost of Taigmarks, Inc. reviewed the marketing plan prepared for the Elkhart Public Library, included in the Board packet.  Key recommendations include using mail and online avenues for a primary campaign; engaging Library users to share their Library experiences on social media and elsewhere; gathering input from the community on a frequent and regular basis; and hiring a part- to full-time marketing and communications coordinator who will focus on external communication, including marketing partnerships opportunities. Messaging, delivery, and additional initiatives were included in the plan.

 

Clarence Thomas and Janice Dean will work with the Director to review the proposed Marketing Plan and bring a recommendation to the Board.

 

Job Description: Branch Clerk Key-holder

 

Lisa Guedea Carreño, Director, presented a revised job description for the Branch Clerk Key-holder. There being no further questions, Renee’ Cocanower moved

 

THAT the job description for Branch Clerk Key-holder be approved as presented.

 

Jennifer Nielsen seconded                                                    Motion: Carried

 

 

NEW BUSINESS

 

Staff In-service – Veteran’s Day 2016

 

Lisa Guedea Carreño, Director reported that an In-Service training day is being planned for Veteran’s Day 2016.  She requested the Board officially approve closure of all Library locations for the day.   Mary E. Davis moved

 

THAT all Elkhart Public Library locations be closed Friday, November 11, 2016.

 

Renee’ Cocanower seconded                                                Motion: Carried

 

Treasurer’s Bond

 

Jane A. Garoutte presented the annual Treasurer’s Bond for approval.  Recent changes to state statute repealed the requirement of a new bond every year.  Instead, a continuation form must be approved by the Board and filed with the county clerk.  A new bond is required when a new treasurer is elected.  Jennifer Nielsen moved

 

THAT the Treasurer’s Bond continuation be approved for the period July 1, 2016 through June 30, 2017.

 

Brian Byrn seconded                                                             Motion: Carried

 

Questions and Information from Board, Staff, and Guests

 

 

ADJOURNMENT

 

The meeting was adjourned by consensus at 7:30 p.m.

 

The next regularly scheduled meeting of the Board of Trustees is July 19, 2016, at 5:30 p.m. at the main Library, 300 S. Second St., Elkhart, IN.

 

 

 

 

 

 

____________________________

Mary E. Davis, Secretary

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