Board Meeting Minutes 2016 03

The regular meeting of the Elkhart Public Library Board of Trustees was held March 15, 2016, at the Main Library and called to order at 5:32 p.m. by Janice E. Dean, President.

ROLL CALL & INTRODUCTION OF GUESTS

Members present: Brian Byrn, Mary E. Davis, Janice E. Dean, Thomas. Renee’ Cocanower and Carlos Esteves. Jennifer Nielsen and Clarence were unable to attend.

Others present: Lisa Guedea Carreño, Director, and Jane A. Garoutte, Business Manager.

Staff present: Diana Gill, Department Head, Kevin Kilmer, Branch Operations Manager, and Erin Wagner, Human Resource Generalist.

CONSENT AGENDA

The consent agenda was presented. There being no objections, Renee Cocanower moved

THAT the Consent Agenda be adopted as presented.

Brian Byrn seconded Motion: Carried.

PRESIDENT’S BUSINESS

President Janice E. Dean reported that a brief memorial was being planned in April to honor Krystal Anderson, deceased Board Member.

DIRECTOR’S REPORT

Lisa Guedea Carreño, Director gave a brief synopsis of two bills under consideration by the Indiana State legislature that could have an effect on libraries, and will pass the update from the Indiana State Library when it is received.

She shared a recent inquiry from a Baugo township resident regarding library services and discussed the challenges of explaining the intricacies of tax rates and budgets versus non-resident fees.

She presented updated graphic designs for the Outreach and deliver van wraps.

Diana Gill, Department Head, Computer Services presented a department report.

UNFINISHED BUSINESS

Branch Supervisory Structure

New Job Descriptions: Branch Supervisor/Branch Supervisor YPS Associate

Lisa Guedea Carreño, Director, presented job descriptions for the new positions of Branch Supervisor and Branch Supervisor and YPS Associate. Carlos Esteves moved

THAT the job descriptions be approved as presented.

Mary E. Davis seconded. Motion: Carried

NEW BUSINESS

Resolution to Establish Electronic Funds Transfers

Jane A. Garoutte presented a resolution authorizing the library staff to use electronic funds transfers for payment purposes. There being no further questions, Renee Cocanower moved

THAT resolution to establish electronic funds transfers be approved as proposed.

Brian Byrn seconded Motion: Carried

PTO Policy Review Committee

Janice E. Dean asked for volunteers to serve on a PTO Policy review committee, who will work with staff and management to review the PTO policy established in 2013, and recommend changes, if necessary. Mary E. Davis and Renee’ Cocanower, Vice President volunteered.

Questions and Information from Board, Staff, and Guests

ADJOURNMENT

The meeting was adjourned by consensus at 7:15 p.m.

The next regularly scheduled meeting of the Board of Trustees is April 19, 2016, at 5:30 p.m. at the Main Library, 300 S. 2nd Street, Elkhart, IN.

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Mary E. Davis, Secretary

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ELKHART PUBLIC LIBRARY
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