Board Meeting Minutes 2014 12

Board of Trustees Meeting

Minutes

Board Meeting 3:00 p.m.

 

ROLL CALL & INTRODUCTION OF GUESTS

The regular meeting of the Board of Trustees of Elkhart Public Library was called to order by Janice E. Dean, President, at 3:00 p.m.  This meeting was postponed from December 18, 2014, due to lack of quorum.

Members present: Krystal Anderson, Renee’ Cocanower, Mary E. Davis, Janice E. Dean and Jennifer Nielsen.  Brian Byrn and Scott Troeger were unable to attend.

Others present: Lisa Guedea Carreño, Director, and Jane A. Garoutte, Business Manager.

Staff or Guests present:  Marsha Eilers, Assistant Director, Public Services; Gwen Robison, Assistant Director, Support Services; and Chuck Pieri, Branch Children’s Librarian.

CONSENT AGENDA

Renee’ Cocanower moved THAT the Board adopt the Consent Agenda as presented.

Mary E. Davis seconded.                                                    Motion: Carried.

DIRECTOR’S REPORT

Additional Items to Director’s Notes

Lisa Guedea Carreño reported that the Excess Levy Appeal had been approved.  She also reported that she and other Elkhart County Public Library Directors met with State Legislators representing Elkhart County at an annual meeting before the 2014 Legislature meets.  The parties shared information, concerns, and ideas.

Department Report

Department report by Popular Materials was postponed to January 2015.

UNFINISHED BUSINESS

Unpaid Fines & Fees Policy

Lisa Guedea Carreño presented a proposed Unpaid Fines & Fees policy for Board consideration.  Krystal Anderson moved

THAT the Unpaid Fine & Fees Policy be approved as presented.

Jennifer Nielsen seconded                              Motion: Carried

 

Grievance Resolution Policy

Lisa Guedea Carreño presented a Grievance Resolution Policy designed to accompany a procedure that is already in place. The policy acknowledges staff grievances and outlines the internal process for reporting and seeking resolution for such grievances.  Mary E. Davis moved

THAT the Grievance Resolution Policy be approved with the exception of striking the word “potential” from item “A. Purpose.”

Renee’ Cocanower seconded                          Motion: Carried

NEW BUSINESS

2015 Board Meeting Schedule

Lisa Guedea Carreño presented the proposed Board of Trustees meeting dates for 2015 based on Trustee by-laws requiring regular meetings on the 3rd Tuesday of each month at 5:30 p.m.  There being no objections, Krystal Anderson moved

THAT the 2015 Board Meeting Schedule be approved as presented.

Jennifer Nielsen seconded                              Motion: Carried

2015 Holiday Closing Schedule

Lisa Guedea Carreño presented a proposed Holiday Closing Schedule for 2105.  There being no objections, Jennifer Nielsen moved

THAT the Holiday Closing Schedule be approved as presented.

Krystal Anderson seconded                             Motion: Carried

2014 Budget & Fund Transfers

Jane A. Garoutte recommended Operating Fund budget transfers for 2014.  There being no objections, Renee’ Cocanower moved

THAT the Operating Budget Transfers be approved as presented.

Jennifer Nielsen seconded                              Motion: Carried

Jane A. Garoutte also recommended a transfer from the Operating Fund to the Library Improvement Reserve Fund in the amount of $30,000.00, increasing the LIRF balance to $180,172.03.  She reviewed the purpose of LIRF as a place to set aside funds for Library Improvement and the additional appropriation requirements to use these funds.  She explained that no transfers have been made to this fund in several years due to funding cuts resulting from circuit breakers.   Jennifer Nielsen moved

THAT the transfer from Operating Fund to LIRF be approved as recommended.

Krystal Anderson seconded                             Motion: Carried

2014 Year End Encumbrances

Jane A. Garoutte reported there are no encumbrances for 2014.

Questions and Information from Board, Staff, and Guests

ADJOURNMENT

The meeting was adjourned by consensus at 4:45 p.m. The next regularly scheduled meeting of the Board of Trustees will be on January 20, 2015, at 5:30 p.m. in Meeting Room #1 of the Main Library.

 

 

____________________________

Krystal Anderson, Secretary

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ELKHART PUBLIC LIBRARY
300 SOUTH SECOND STREET
ELKHART, IN 46516
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