Elkhart Public Library
300 S. Second Street
Elkhart, IN 46516
BOARD OF TRUSTEES’ MEETING
October 21, 2009
BOARD OF TRUSTEES MEETING
The meeting of the Elkhart Public Library Board of Trustees was held on October 21, 2009, in meeting
room #406 of the Library Annex. Janice E. Dean, President, called the meeting to order at 7:00 p.m.
ROLL & INTRODUCTION OF GUESTS
Members of the Board of Trustees present were Janice E. Dean, Barbara G. Anderson, Krystal Anderson,
Brian Byrn, and Renee’ Cocanower. Mary E. Davis and J. Scott Troeger were unable to attend. Also
present were Deborah Stewart, Assistant Director and Sandra Bevins, Business/HR Manager. Library staff
in attendance: Diann Stutzman, Administrative Bookkeeper. Guests in attendance: Cesar Pincheira.
Adoption of Agenda, with removal of item
Public Hearing on the 2010 Budget
Approval of Consent Agenda
Approval of Last Meeting Minutes
Approval of Financial Reports
Approval of Claims
Approval of Investments
Approval of Employee Changes
Approval of Circulation and Activity Reports
Renee’ Cocanower moved
THAT – the Consent Agenda be approved with noted corrections.
Second: Barbara G. Anderson Motion: Carried
Deborah Stewart, Assistant Director, presented the Director’s report. Workforce Development will
continue to provide assistance at the Pierre Moran Branch Library. Outreach Services is in the process of
moving the Bookmobile operations to the main building. The Library will partner with Families First in
an attempt to give books to parents of all newborns in Elkhart County. An online auction of surplus
furniture is being planned for November. Board members expressed their desire to donate pieces to two
local museums. Midwest Museum of American Art and Elkhart County Historical Museum can choose up
to three pieces each from the entire collection.
Minutes of the Elkhart Public Library Board of Trustees 10/21/2009 Page 2
Barbara G. Anderson moved
THAT – the Board make a donation to two local museums; Midwest Museum of American Art and Elkhart County Historical Museum. Each museum may choose up to three pieces each from the entire collection.
Second: Krystal Anderson Motion: Carried
HVAC Project Update
The boiler has been installed, pneumatics has been set, and the roof is scheduled to be completed by month end. Estimated completion date is mid November.
2010 Budget Meetings
The 2010 Operating budget of $6,524,020.00 and the 2010 LCPF budget of $485,498.00 were presented to the Board.
Barbara G. Anderson moved
THAT – the 2010 Operating budget of $6,524,020.00 and the 2010 LCPF budget of $485,498.00 be adopted.
Second: Brian Byrn Motion: Carried
Question and Information from Board, Staff, and Guests
The Board asked for a demonstration of the new Audio Visual packaging at the next Board Meeting. The Board set a target date of year-end for completion of a climate study. Deborah Stewart, Assistant Director, will attempt to present a list of available options before the next Board Meeting.
There being no further business to transact, the meeting was adjourned at 7:55 p.m. The next regularly scheduled meeting of the Board of Trustees will be held November 18, 2009, 7:00 p.m., in meeting room #406 in the Elkhart Public Library Annex.
Renee’ Cocanower, Secretary