Board Meeting Minutes – 2009 10

Elkhart Public Library

300 S. Second Street

Elkhart, IN 46516

BOARD OF TRUSTEES’ MEETING

MINUTES

October 21, 2009

BOARD OF TRUSTEES MEETING

The meeting of the Elkhart Public Library Board of Trustees was held on October 21, 2009, in meeting

room #406 of the Library Annex. Janice E. Dean, President, called the meeting to order at 7:00 p.m.

ROLL & INTRODUCTION OF GUESTS

Members of the Board of Trustees present were Janice E. Dean, Barbara G. Anderson, Krystal Anderson,

Brian Byrn, and Renee’ Cocanower. Mary E. Davis and J. Scott Troeger were unable to attend. Also

present were Deborah Stewart, Assistant Director and Sandra Bevins, Business/HR Manager. Library staff

in attendance: Diann Stutzman, Administrative Bookkeeper. Guests in attendance: Cesar Pincheira.

CONSENT AGENDA

Adoption of Agenda, with removal of item

Public Hearing on the 2010 Budget

Approval of Consent Agenda

Approval of Last Meeting Minutes

Approval of Financial Reports

Approval of Claims

Approval of Investments

Approval of Employee Changes

Approval of Circulation and Activity Reports

Renee’ Cocanower moved

THAT – the Consent Agenda be approved with noted corrections.

Second: Barbara G. Anderson Motion: Carried

DIRECTOR’S REPORT

Deborah Stewart, Assistant Director, presented the Director’s report. Workforce Development will

continue to provide assistance at the Pierre Moran Branch Library. Outreach Services is in the process of

moving the Bookmobile operations to the main building. The Library will partner with Families First in

an attempt to give books to parents of all newborns in Elkhart County. An online auction of surplus

furniture is being planned for November. Board members expressed their desire to donate pieces to two

local museums. Midwest Museum of American Art and Elkhart County Historical Museum can choose up

to three pieces each from the entire collection.

Minutes of the Elkhart Public Library Board of Trustees 10/21/2009 Page 2

Barbara G. Anderson moved

THAT – the Board make a donation to two local museums; Midwest Museum of American Art and Elkhart County Historical Museum. Each museum may choose up to three pieces each from the entire collection.

Second: Krystal Anderson Motion: Carried

UNFINISHED BUSINESS

HVAC Project Update

The boiler has been installed, pneumatics has been set, and the roof is scheduled to be completed by month end. Estimated completion date is mid November.

2010 Budget Meetings

The 2010 Operating budget of $6,524,020.00 and the 2010 LCPF budget of $485,498.00 were presented to the Board.

Barbara G. Anderson moved

THAT – the 2010 Operating budget of $6,524,020.00 and the 2010 LCPF budget of $485,498.00 be adopted.

Second: Brian Byrn Motion: Carried

NEW BUSINESS

Question and Information from Board, Staff, and Guests

The Board asked for a demonstration of the new Audio Visual packaging at the next Board Meeting. The Board set a target date of year-end for completion of a climate study. Deborah Stewart, Assistant Director, will attempt to present a list of available options before the next Board Meeting.

ADJOURNMENT

There being no further business to transact, the meeting was adjourned at 7:55 p.m. The next regularly scheduled meeting of the Board of Trustees will be held November 18, 2009, 7:00 p.m., in meeting room #406 in the Elkhart Public Library Annex.

__________________________

Renee’ Cocanower, Secretary

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ELKHART PUBLIC LIBRARY
300 SOUTH SECOND STREET
ELKHART, IN 46516
(574) 522-5669
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