Board Meeting Minutes – 2009 11

Elkhart Public Library

300 S. Second Street

Elkhart, IN 46516

BOARD OF TRUSTEES’ MEETING

MINUTES

November 18, 2009

BOARD OF TRUSTEES MEETING

The meeting of the Elkhart Public Library Board of Trustees was held on November 18, 2009, in meeting

room #406 of the Library Annex. Janice E. Dean, President, called the meeting to order at 7:04 p.m.

ROLL & INTRODUCTION OF GUESTS

Members of the Board of Trustees present were Janice E. Dean, Barbara G. Anderson, Krystal Anderson,

Brian Byrn, Renee’ Cocanower, Mary E. Davis, and J. Scott Troeger. Also present were Deborah Stewart,

Assistant Director and Diann Stutzman, Administrative Bookkeeper. Library staff in attendance: Jeanne

Glanders, Audio Visual Services; Patricia Wright, Graphics Department; Deb Ehret, Outreach Services.

Guest in attendance: Cesar Pincheira.

CONSENT AGENDA

Adoption of Agenda, with addition of item

New Business: Climate Audit

Approval of Consent Agenda

Approval of Last Meeting Minutes

Approval of Financial Reports

Approval of Claims

Approval of Investments

Approval of Employee Changes

Approval of Circulation and Activity Reports

J. Scott Troeger moved

THAT – the Consent Agenda be approved with noted additions.

Second: Mary E. Davis Motion: Carried

DIRECTOR’S REPORT

The online auction of surplus furniture has generated interest. Midwest Museum of American Art received

three pieces from the collection. Jeanne Glanders, Associate Director, Audio Visual Services,

demonstrated the new AV packaging security system.

UNFINISHED BUSINESS

HVAC Project Update

The boiler installation is complete. A safety railing on the flat roof should be completed in December.

Minutes of the Elkhart Public Library Board of Trustees 11/18/2009 Page 2

NEW BUSINESS

Implementation of Fine Limits for Internet Users

Management Advisory Council (MAC) proposed that the same fine limit be applied to the use of the Elkhart Public Library Internet Stations as is currently in place for all other library material. This limit is $10.01. MAC recommended a gradual implementation of this limit with completion October 10, 2010.

J. Scott Troeger moved

THAT – the Limits on Internet Use proposal be approved as presented.

Second: Renee’ Cocanower Motion: Carried

Salary Scales 2010

The Director presented the 2010 Salary Schedules with no cost-of-living increase and an effective date of January 3, 2010.

J. Scott Troeger moved

THAT – the 2010 Salary Schedules be approved with no cost-of-living increase and an effective date of January 4, 2009.

Second: Mary E. Davis Motion: Carried

Read Away the Fines Continuation

Tina Emerick, Associate Director, Young People’s Services, presented a proposal to extend the Read Away the Fines program. The proposal would enable children and adults to pay off overdue debts by reading and/or doing small projects.

Barbara G. Anderson moved

THAT – the Read Away the Fines proposal be approved as presented.

Second: Krystal Anderson Motion: Carried

Climate Audit

Deborah Stewart, Assistant Director, presented a proposal from FIO Partners, LLC, to conduct an employee climate survey with an estimated cost of $1,400.00. The Board designated Renee’ Cocanower to be the recipient of the generated reports.

ADJOURNMENT

There being no further business to transact, the meeting was adjourned at8:30 p.m. The next regularly scheduled meeting of the Board of Trustees will be held December 16, 2009, 5:00 p.m., in meeting room #406 in the Elkhart Public Library Annex.

__________________________

Renee’ Cocanower, Secretary

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ELKHART PUBLIC LIBRARY
300 SOUTH SECOND STREET
ELKHART, IN 46516
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