Board Meeting Minutes – 2010 02

Elkhart Public Library

BOARD OF TRUSTEES’ MEETING

Wednesday, February 24, 2010

6:00 p.m. Executive Session

7:00 p.m. Board Meeting

Library Annex Meeting Room #406

MINUTES

EXECUTIVE SESSION

The Board of Trustees of the Elkhart Public Library met in an executive session, as provided for by IC 5-

14-1.5-6.1(b), Item 6, to discuss job performance evaluations of individual employees. The executive

session, which took place prior to the scheduled Board of Trustees Meeting on February 24, 2010, was held

in meeting room #406 and called to order at 6:00 p.m. by Janice E. Dean, President. Members of the Board

of Trustees present were Janice E. Dean, Barbara G. Anderson, Krystal Anderson, Brian Byrn, Renee’

Cocanower, Mary E. Davis, and J. Scott Troeger. The Board discussed the job performance evaluations of

individual employees. The Executive Session was adjourned at 6:50 p.m.

BOARD OF TRUSTEES MEETING

The meeting of the Board of Trustees of Elkhart Public Library was held on February 24, 2010, in meeting

room #406 of the Library Annex. Janice E. Dean, President, called the meeting to order at 7:05 p.m.

ROLL & INTRODUCTION OF GUESTS

Members of the Board of Trustees present were Janice E. Dean, Barbara G. Anderson, Krystal Anderson,

Brian Byrn, Renee’ Cocanower, Mary E. Davis, and J. Scott Troeger. Also present were Connie Jo Ozinga,

Director; Deborah Stewart, Assistant Director; and Sandra Bevins, Business/HR Manager. Library staff in

attendance: Jim Reynolds, Custodial Department; Deb Ehret, Outreach Services; Charles Pieri, Osolo

Branch Library. Guests in attendance: Eric Leedy, Leedy/Cripe Architects.

CONSENT AGENDA

Approval of Consent Agenda

J. Scott Troeger moved

THAT – the Consent Agenda be approved as presented.

Second: Mary E. Davis Motion: Carried

DIRECTOR’S REPORT

The Library has accepted an invitation to participate with St. Joseph County Public Library in the One Book

One Michiana project. The 2009 annual report has been submitted to the Indiana State Library. New state

standards will require updates to the Library by-laws. The March Board Meeting has been rescheduled for

March 24, 2010. A request from a patron to give Beth Pomeroy a lifetime library card as a retirement gift

was denied by the Board. The director presented a proposed letter inviting community leaders to a

brainstorming session intended to generate ideas for serving the unemployed in Elkhart. The Board

requested revisions and a copy of the letter as mailed.

Minutes of the Elkhart Public Library Board of Trustees 2/24/2010 Page 2

UNFINISHED BUSINESS

HVAC Project Update

The HVAC system project has been completed.

Facilities Priority List

Duct cleaning for the Main Library will be scheduled for completion in 2010. The handicapped lift in the Periodicals Department is awaiting replacement parts.

Leedy/Cripe Project Recommendation

Eric Leedy, Leedy/Cripe Architects, presented a proposal to study and make recommendations as to the best use of the Main Library building. This study will incorporate the results of the Main Idea committees and the 2004 Renovation Feasibility Study.

Barbara G. Anderson moved

THAT – the Board accept the proposal from Leedy/Cripe Architects to study the best use of space in the Main Building and present a recommendation for current use, along with a 10 year plan and 20 year plan. These services will be provided on a time incurred basis with a maximum not-to-exceed amount of $11,700.00.

Second: J. Scott Troeger Motion: Carried

NEW BUSINESS

Library Capital Projects Fund 2011

The Director informed the Board that the property tax reform legislation gives the Library the option of folding the Library Capital Projects Fund (LCPF) into the Operating Fund. This action will eliminate the need to submit a LCPF plan to the County Council. This item was tabled until the next regularly scheduled Board Meeting.

Board Bylaws Proposed Revision

The Board requested a complete copy of the new approved state standards rules. This item was tabled until the next regularly scheduled Board Meeting.

Questions and Information from Board, Staff, and Guests

Brian Byrn informed the Board that the donated pieces of furniture are on display at the Midwest Museum of American Art.

ADJOURNMENT

There being no further business to transact, the meeting was adjourned at 8:12 p.m. The next regularly scheduled meeting of the Board of Trustees will be held March 24, 2010, 7:00 p.m., in meeting room #406 in the Elkhart Public Library Annex. This meeting will be preceded by a 6:00 p.m. Executive Session.

__________________________

Renee’ Cocanower, Secretary

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