Board Meeting Minutes – 2010 04

Elkhart Public Library

BOARD OF TRUSTEES’ MEETING

Wednesday, April 21, 2010

6:00 p.m. Executive Session

7:00 p.m. Board Meeting

Library Annex Meeting Room #406

MINUTES

EXECUTIVE SESSION

The Board of Trustees of the Elkhart Public Library met in an executive session, as provided for by IC 5-

14-1.5-6.1(b), Item 6, to discuss job performance evaluations of individual employees. The executive

session, which took place prior to the scheduled Board of Trustees Meeting on April 21, 2010, was held in

meeting room #406 and called to order at 6:00 p.m. by Janice E. Dean, President. Members of the Board of

Trustees present were Janice E. Dean, Barbara G. Anderson, Krystal Anderson, Brian Byrn, Renee’

Cocanower, Mary E. Davis, and J. Scott Troeger. The Board discussed the job performance evaluations of

individual employees. The Executive Session was adjourned at 6:55 p.m.

BOARD OF TRUSTEES MEETING

The meeting of the Board of Trustees of Elkhart Public Library was held on April 21, 2010, in meeting

room #406 of the Library Annex. Janice E. Dean, President, called the meeting to order at 7:05 p.m.

ROLL & INTRODUCTION OF GUESTS

Members of the Board of Trustees present were Janice E. Dean, Barbara G. Anderson, Krystal Anderson,

Renee’ Cocanower, Mary E. Davis, and J. Scott Troeger. Brian Byrn was unable to attend. Also present

were Deborah Stewart, Assistant Director; and Sandra Bevins, Business/HR Manager. Employees in

attendance: Deb Ehret, Outreach Services; Marsha Eilers, Reference Services; Diana Gill, Reference

Services; James Reynolds, Building Superintendent; Gwen Robison, Young Adult Services; Diann

Stutzman, Administrative Services. Guests in attendance: Adel Weltz.

CONSENT AGENDA

Approval of Consent Agenda

Renee’ Cocanower moved

THAT – the Consent Agenda be approved as presented.

Second: Mary E. Davis Motion: Carried

DIRECTOR’S REPORT

The number of unemployment filers using the Library has been declining but, with the extension of

benefits, is expected to see an upswing. A press release will inform the public that the Tolson Center and

Learning Generation Initiative will be open on alternating Sundays for filing unemployment claims.

UNFINISHED BUSINESS

HVAC Project Update

Minutes of the Elkhart Public Library Board of Trustees 04/21/2010 Page 2

Compressor problems and insufficient water flow were discovered upon activating the chillers. Repairs are covered under the warranty.

Main Idea/Leedy Cripe Project

Eric Leedy, Leedy/Cripe Architects, has met with the Main Idea participants. Additional meetings are needed before a Board presentation can be made.

NEW BUSINESS

Long Range Plan Options

The Assistant Director presented a proposal from Wiseman Consulting and Training to facilitate a strategic planning process. After considering both proposals, a decision will be made as to whether the strategic planning process will be facilitated in-house or by an outside source.

Selection Policy

Approval of the Selection Policy was tabled until the next regularly scheduled meeting.

Nepotism Policy

Ideas were presented to the Board in preparation of a Nepotism Policy. Board directions will be incorporated in the final policy.

Questions and Information from Board, Staff, and Guests

No additional questions or information was forthcoming from the board, staff, or guests.

ADJOURNMENT

There being no further business to transact, the meeting was adjourned at 7:35 p.m. The next regularly scheduled meeting of the Board of Trustees will be held May 19, 2010, 7:00 p.m., in meeting room #406 in the Elkhart Public Library Annex.

__________________________

Renee’ Cocanower, Secretary

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ELKHART PUBLIC LIBRARY
300 SOUTH SECOND STREET
ELKHART, IN 46516
(574) 522-5669
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