Board Meeting Minutes – 2010 11

Elkhart Public Library

BOARD OF TRUSTEES’ MEETING

Wednesday, November 22, 2010

6:00 p.m. Executive Session

7:00 p.m. Board Meeting

Library Annex Meeting Room #406

MINUTES

EXECUTIVE SESSION

An executive session of the Board of Trustees of the Elkhart Public Library was held on November 22,

2010, in meeting room #406 and called to order at 6:00 p.m. by Janice E. Dean, President. Members of the

Board of Trustees present were Janice E. Dean, Krystal Anderson, Brian Byrn, Renee’ Cocanower, and J.

Scott Troeger. Barbara G. Anderson and Mary E. Davis were unable to attend. Also present were

Deborah Stewart, Interim Director; and Sandra Bevins, Business/HR Manager. The purpose of the

meeting was to discuss the job performance evaluations of individual employees as allowed under IC 5-14-

1.5-6.1(b). No other subject matter was discussed. The Executive Session was adjourned at 6:55 p.m.

BOARD OF TRUSTEES MEETING

The meeting of the Board of Trustees of Elkhart Public Library was held on November 22, 2010, in

meeting room #406 of the Library Annex. Janice E. Dean, President, called the meeting to order at 7:00

p.m.

ROLL & INTRODUCTION OF GUESTS

Members of the Board of Trustees present were Janice E. Dean, Barbara G. Anderson, Krystal Anderson,

Brian Byrn, Renee’ Cocanower, and J. Scott Troeger. Mary E. Davis was unable to attend. Also present

were Deborah Stewart, Interim Director; and Sandra Bevins, Business/HR Manager. No employees or

guests were in attendance.

CONSENT AGENDA

Adoption of Consent Agenda

Renee’ Cocanower moved

THAT – the Consent Agenda be adopted as presented.

Second: J. Scott Troeger Motion: Carried

PRESIDENT’S BUSINESS

Updated Board By-Laws were presented. Additional revisions were requested and no action was taken.

The Board of Trustees expressed their appreciation to Barbara G. Anderson for her participation in the

Friends of the Library.

DIRECTOR’S REPORT

Informational Items

The Library has several upcoming events in the planning stages: WinterFest Parade on December 4, 2010;

One Book, One Michiana in April 2011; National Library Week in April 2011. A second Friends of the

Library book sale netted approximately $1,500.00. The annual staff Christmas party is planned for

December 10, 2010.

Staff In-Service

The annual staff In-Service was held November 11, 2010.

Minutes of the Elkhart Public Library Board of Trustees 11/22/2010 Page 2

UNFINISHED BUSINESS

Main Idea/Leedy Cripe Project

The Director signed a contract for $45,500.00 with Leedy Cripe Architects for professional services for Phase 1 of the renovation project of the Main Library.

Annex HVAC Project

With the delay of equipment delivery, the project start date has been moved to January/February of 2011.

Meeting Room Policy

This agenda item was tabled.

NEW BUSINESS

Long Range Plan

The Long Range Plan process is continuing.

Salary Schedules – 2011

The Board considered the 2011 Salary Schedules that reflect a 2% salary increase and an effective date of January 2, 2011. The Board determined that a 2% increase was appropriate when considering the cap in medical insurance contributions. The Board also considered the Director and Assistant Director positions.

J. Scott Troeger moved

THAT – the 2011 Salary Schedules be approved with a 2% salary increase and an effective date of January 2, 2011.

Second: Renee’ Cocanower Motion: Carried

Brian Byrn moved

THAT – Deborah Stewart’s title be changed from Acting Director to Director and a salary change reflect a 5% increase effective November 22, 2010.

THAT – An internal transfer be considered as the Assistant Director on a part-time basis.

THAT – This resolution will be evaluated in May 2011.

Second: Krystal Anderson Motion: Carried

Social Media Guidelines

The Social Media Public Guidelines was presented to the Board. No revisions were requested.

PERF Resolution

The Board considered a PERF Resolution to authorize Deborah Stewart to act on behalf of the Library in PERF matters.

Renee’ Cocanower moved

THAT – the PERF Resolution to authorize Deborah Stewart to act on behalf of the Library in PERF matters be approved.

Second: Krystal Anderson Motion: Carried

Indiana Bond Bank Resolution – 2011

Sandra Bevins, Business/HR Manager, recommended that the Library participate in the Indiana Bond Bank program for the year 2011. This program allows the Library to fund its budget during the portions of the year before advanced draws of tax money are received.

Barbara G. Anderson moved

THAT – the Elkhart Public Library participate in the 2011 Indiana Bond Bank program.

Second: J. Scott Troeger Motion: Carried

Minutes of the Elkhart Public Library Board of Trustees 11/22/2010 Page 3

Resolution to Join Indiana Public Library Internet Consortium

The Board considered a resolution to join the Public Library Internet Consortium. By joining the consortium the Library will participate in E-Rate contracts for Internet and Internet-related services negotiated by the Indiana State Library along with any other available funds.

Renee’ Cocanower moved

THAT – the Resolution to Join Indiana Public Library Internet Consortium be approved.

Second: Barbara G. Anderson Motion: Carried

ADJOURNMENT

The meeting was adjourned by consensus at 8:00. The next regularly scheduled meeting of the Board of Trustees will be held December 15, 2010, 6:00 p.m., in meeting room #406 in the Elkhart Public Library Annex.

__________________________

Renee’ Cocanower, Secretary

Speak Your Mind

*

ELKHART PUBLIC LIBRARY
300 SOUTH SECOND STREET
ELKHART, IN 46516
(574) 522-5669
ADDITIONAL RESOURCES
ADMINISTRATION
EPL/GPL CONSORTIUM
FINANCIAL REPORT
FRIENDS OF EPL
GIFT PROGRAM
LIBRARY CARDS
LIBRARY FEES & POLICIES
STRATEGIC PLAN