Board Agenda

Board Meeting Agenda 2017 08

Administrator : August 14, 2017 12:43 pm : Board Agenda

Board Work Session 4:45 p.m.

Board of Finance meeting 5:30 p.m.
A. Investment Policy revision

Board of Trustees meeting Following Board of Finance
A. ROLL AND INTRODUCTION OF GUESTS
B. CONSENT AGENDA
1. Adopt Agenda
2. Minutes of the Last Meeting
3. Business Manager’s Report and Finances
a) Financial Reports –July 2017
b) Claims-to-be-paid –July/Aug 2017
c) Projected Summary of Cash –Aug/Sep 2017
d) Cash Flow & Investment Recommendation – August 2017
4. Personnel Changes Report

C. PRESIDENT’S BUSINESS

D. DIRECTOR’S REPORT
1. Department Report – Dunlap Branch, Kevin Kilmer & Lori Wolgamood

E. UNFINISHED BUSINESS
1. PTO Policy Revision (fourth reading)

F. NEW BUSINESS
1. Preliminary 2018 Budget

G. Questions and Information from Board, Staff, and Guests

NEXT SCHEDULED BOARD MEETING: September 19, 2017 at 5:30 p.m. at the Main Library.

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Board Meeting Agenda 2017 07

Administrator : July 14, 2017 1:08 pm : Board Agenda

BOARD MEETING

ROLL AND INTRODUCTION OF GUESTS

CONSENT AGENDA

  1. Adopt Agenda
  2. Minutes of the Last Meeting
  3. Business Manager’s Report and Finances
    • Financial Reports –June 2017
    • Claims-to-be-paid –June/July 2017
    • Projected Summary of Cash –July/August 2017
    • Cash Flow & Investment Recommendation – July 2017
  4. Personnel Changes Report
  1. PRESIDENT’S BUSINESS
    • Review of Board Bylaws
  1. DIRECTOR’S REPORT
    • Department Report – Marianne Kruppa, Circulation
  1. UNFINISHED BUSINESS
    • PTO Policy Revision (third reading)
  1. NEW BUSINESS
    • Job Description: Bookkeeper (revision)
    • Resolution – Commitment to join Indiana State Library Consortium for public library internet access for funding year July 1, 2018 through June 30, 2019
    • Resolution to Establish Cash Accounts (revision)
    • PLAC Report

 

 

  1. Questions and Information from Board, Staff, and Guests

 

 

NEXT SCHEDULED BOARD MEETING: August 15, 2017 at 5:30 p.m. at the Dunlap Branch Library.

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Board Meeting Agenda 2017 06

Administrator : June 16, 2017 11:45 am : Board Agenda

BOARD MEETING

  1. ROLL AND INTRODUCTION OF GUESTS
  2. CONSENT AGENDA
  3. Adopt Agenda
  4. Minutes of the Last Meeting
  5. Business Manager’s Report and Finances
    1. Financial Reports – May 2017
    2. Claims-to-be-paid –May/June 2017
    3. Projected Summary of Cash –June/July 2017
    4. Cash Flow & Investment Recommendation – July 2017
  6. Personnel Changes Report

 

  1. PRESIDENT’S BUSINESS
    1. [EPL Board member reappointment: Jennifer Nielsen]
    2. EPL Board member appointment: James Rieckhoff
    3. Board Officer Nominations and Elections
    4. Board packet distribution timing

 

  1. DIRECTOR’S REPORT
  2. Department Report – Allison McLean, Young People’s Services

 

  1. UNFINISHED BUSINESS
    1. PTO Policy Revision (second reading)

 

  1. NEW BUSINESS
    1. New Media Specialist Marketing Specialist Job Description
    2. Treasurer’s Bond

 

 

  1. Questions and Information from Board, Staff, and Guests

 

 

NEXT SCHEDULED BOARD MEETING:  July 18, 2017 at 5:30 p.m. at the Main Library.

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Board Meeting Agenda 2016 12

Administrator : May 18, 2017 4:36 pm : Board Agenda

BOARD MEETING

A. ROLL AND INTRODUCTION OF GUESTS

B. CONSENT AGENDA
1. Adopt Agenda
2. Minutes of the Last Meeting
3. Business Manager’s Report and Finances
a.) Financial Reports
b.) Claims-to-be-paid
c.) Projected Summary of Cash and Investments
4. Personnel Changes Report
5. Statistical reports

C. PRESIDENT’S BUSINESS
1. Appointment of Interim Secretary January – March 2017
2. Board gift for Library staff

D. DIRECTOR’S REPORT
1. Informational Items
a.) Seward Johnson exhibition
b.) Medical insurance premium contributions 2017
2. Department Report – Maureen Meagher, Pierre Moran Branch Supervisor

E. UNFINISHED BUSINESS
1. Revision to Organization-Wide Expectations contained in all job descriptions (second reading)
2. Meeting Room Policy revision (second reading)

F. NEW BUSINESS
1. PTO Policy Review
a.) Part 1 revisions (first reading)
b.) Board member to replace Mary Davis on PTO Review Task Force beginning January 2017
2. Exhibits, Displays, and Public Tables Policy (first reading)
3. 2017 Board Meeting Schedule
4. 2017 Holiday Closing Schedule
5. Questions and Information from Board, Staff, and Guests

NEXT SCHEDULED BOARD MEETING: January 17, 2017 at 5:30 p.m. at the Main Library.

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Board Meeting Agenda 2016 11

Administrator : May 18, 2017 4:35 pm : Board Agenda

BOARD MEETING

A. ROLL AND INTRODUCTION OF GUESTS

B. CONSENT AGENDA
1. Adopt Agenda
2. Minutes of the Last Meeting
3. Business Manager’s Report and Finances
a.) Financial Reports
b.) Claims-to-be-paid
c.) Projected Summary of Cash and Investments
4. Personnel Changes Report
5. Statistical reports

C. PRESIDENT’S BUSINESS
1. Board gift for staff

D. DIRECTOR’S REPORT
1. Informational Items
a.) PTO Review Task Force Update – Erin Brousseau, Human Resources Generalist
b.) Project Outcomes Report – Assistant Director of Public Services Sheila Urwiler
2. Department Report – Sue Lantz, Dunlap Branch Supervisor

E. UNFINISHED BUSINESS

F. NEW BUSINESS
1. Revision to Organization-Wide Expectations contained in all job descriptions (first reading)
2. Library Card Policy revision (first reading)
3. Meeting Room Policy revision (first reading)
4. 2017 Wage Increase
5. December holiday gathering for Staff, Board, and Friends of EPL
6. Questions and Information from Board, Staff, and Guests

NEXT SCHEDULED BOARD MEETING: December 20, 2016 at 5:30 p.m. at the Pierre Moran Branch, 2400 Benham Avenue.

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ELKHART PUBLIC LIBRARY
300 SOUTH SECOND STREET
ELKHART, IN 46516
(574) 522-5669
ADDITIONAL RESOURCES
ADMINISTRATION
EPL/GPL CONSORTIUM
FINANCIAL REPORT
FRIENDS OF EPL
GIFT PROGRAM
LIBRARY CARDS
LIBRARY FEES & POLICIES
STRATEGIC PLAN