Board Agenda

Board Meeting Agenda 2016 05

Administrator : May 18, 2017 4:31 pm : Board Agenda

BOARD MEETING
A. ROLL AND INTRODUCTION OF GUESTS
B. CONSENT AGENDA
1. Adopt Agenda
2. Minutes of the Last Meeting
3. Business Manager’s Report and Finances
a.) Financial Reports
b.) Claims-to-be-paid
c.) Projected Summary of Cash and Investments
4. Personnel Changes Report
5. Statistical Reports

C. PRESIDENT’S BUSINESS

D. DIRECTOR’S REPORT
1. Informational Items
2. Department Report – Young People’s Services

E. UNFINISHED BUSINESS
1. Branch Operations Manager Job Description – technical correction

F. NEW BUSINESS
1. Branch Clerk Key-holder Job Description revisions (first reading)
2. Movie and Television Show Screening Policy revisions (first reading)
3. Salary Schedule 2016
4. Resolution to Adopt Uniform Internal Controls Standards for Indiana Political Subdivisions
5. Resolution to Establish Materiality Thresholds
6. Materiality and Variance Reporting Policy (first reading)
7. Non-resident Fee Resolution
8. Questions and Information from Board, Staff, and Guests

NEXT SCHEDULED BOARD MEETING: June 21, 2016 at 5:30 p.m. at Cleveland Branch (53715 County Road 1, Elkhart)

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Board Meeting Agenda 2016 04

Administrator : May 18, 2017 4:31 pm : Board Agenda

BOARD MEETING
A. ROLL AND INTRODUCTION OF GUESTS
B. CONSENT AGENDA
1. Adopt Agenda
2. Minutes of the Last Meeting
3. Business Manager’s Report and Finances
a.) Financial Reports
b.) Claims-to-be-paid
c.) Projected Summary of Cash and Investments
4. Personnel Changes Report

C. PRESIDENT’S BUSINESS
1. Director Review
2. Reappointment of Clarence Thomas

D. DIRECTOR’S REPORT
1. Informational Items
2. Department Report – Administration: Gwen Robison, Assistant Director of Support Services, is Project Manager for the renovation, and she will lead us on an informal tour of the areas and work in progress

E. UNFINISHED BUSINESS

F. NEW BUSINESS
1. Branch Operations Manager Job Description revisions (first reading)
2. Questions and Information from Board, Staff, and Guests

NEXT SCHEDULED BOARD MEETING: May 17, 2016 at 5:30 p.m. at the Main Library

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Board Meeting Agenda 2016 03

Administrator : May 18, 2017 4:30 pm : Board Agenda

BOARD MEETING
A. ROLL AND INTRODUCTION OF GUESTS
B. CONSENT AGENDA
1. Adopt Agenda
2. Minutes of the Last Meeting
3. Business Manager’s Report and Finances
a.) Financial Reports
b.) Claims-to-be-paid
c.) Projected Summary of Cash and Investments
4. Personnel Changes Report

C. PRESIDENT’S BUSINESS
D. DIRECTOR’S REPORT
1. Informational Items
2. Department Report – Computer Services

E. UNFINISHED BUSINESS
1. Branch Supervisor structure change: new job descriptions for Branch Supervisor and Branch Supervisor & YPS Associate (second reading)

F. NEW BUSINESS
1. Resolution to Establish Electronic Funds Transfers
2. PTO Policy Review Committee
3. Questions and Information from Board, Staff, and Guests

NEXT SCHEDULED BOARD MEETING: April 19, 2016 at 5:30 p.m. at the Main Library

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Board Meeting Agenda 2016 02

Administrator : May 18, 2017 4:29 pm : Board Agenda

BOARD MEETING
A. ROLL AND INTRODUCTION OF GUESTS
B. CONSENT AGENDA
1. Adopt Agenda
2. Minutes of the Last Meeting
3. Business Manager’s Report and Finances
a.) Financial Reports
b.) Claims-to-be-paid
c.) Projected Summary of Cash and Investments
4. Personnel Changes Report

C. PRESIDENT’S BUSINESS
1. Resolution: Retirement of Marsha Eilers, Assistant Director of Public Services

D. DIRECTOR’S REPORT
1. Informational Items
2. Department Report – Osolo Branch

E. UNFINISHED BUSINESS
1. Phase II Renovations
2. Pest Policy (second reading)
3. Movie Screening Policy (second reading)
4. Branch Supervisor structure change: new job descriptions for Branch Supervisor and Branch Supervisor & YPS Associate (first reading)

F. NEW BUSINESS
1. Branch External Signage (presentation by guest Scott Franko)
2. Research Fees Proposal
3. Printing Fees Proposal
4. 2016 Fee Schedule
5. Questions and Information from Board, Staff, and Guests

NEXT SCHEDULED BOARD MEETING: March 15, 2016 at 5:30 p.m. at the Main Library

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Board Meeting Agenda 2016 01

Administrator : May 18, 2017 4:29 pm : Board Agenda

BOARD OF FINANCE MEETING
A. ELECT PRESIDENT AND SECRETARY
B. REVIEW INVESTMENT REPORT AND POLICY
C. ADJOURN
BOARD MEETING
A. ROLL AND INTRODUCTION OF GUESTS
B. CONSENT AGENDA
1. Adopt Agenda
2. Minutes of the Last Meeting
3. Business Manager’s Report and Finances
a.) Financial Reports
b.) Annual Financial Reports 2015
c.) Claims-to-be-paid
d.) Projected Summary of Cash and Investments
4. Resolution to Pay Bills With Prior Approval
5. 2016 Budget Revision Resolution – if necessary
6. Personnel Changes Report
7. Circulation, Consortium, and Activity Reports

C. PRESIDENT’S BUSINESS

D. DIRECTOR’S REPORT.
1. Informational Items
2. Department Report – Popular Materials

E. UNFINISHED BUSINESS
1. Phase II Renovations
2. Job description revision: Clerk – Outreach (second reading)

F. NEW BUSINESS
1. Outreach and delivery vehicles
2. Branch supervisory structure
3. Movie Screening policy (first reading)
4. Statistical & Board reports for 2016
5. TCU Bank Account Corporate Resolution – New Checking for Bond Funds
6. PLAC Report
7. Questions and Information from Board, Staff, and Guests

NEXT SCHEDULED BOARD MEETING: February 16, 2015 at 5:30 p.m. at Osolo Branch.

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ELKHART PUBLIC LIBRARY
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