Board Agenda

Board Meeting Agenda 2018 08

Administrator : August 17, 2018 3:43 pm : Board Agenda

A. ROLL AND INTRODUCTION OF GUESTS

B. CONSENT AGENDA
1. Adopt Agenda
2. Minutes of the Last Meeting
3. Business Manager’s Report and Finances
a. Financial Reports – July 2018
b. Claims-to-be-paid – July/August 2018
c. Projected Summary of Cash – August/September 2018
d. Cash Flow & Investment Recommendation – August – November 2018
4. Personnel Changes Report

C. PRESIDENT’S BUSINESS

D. DIRECTOR’S REPORT
1. Informational Items
2. Department Report – Jarret Mitchell, Pierre Moran Branch Supervisor

E. UNFINISHED BUSINESS

F. NEW BUSINESS
1. Draft 2019 Budget
2. Visitors Policy

G. Questions and Information from Board, Staff, and Guests

NEXT SCHEDULED BOARD MEETING: September 18 at 5:30 pm at the Main Library, 300 South Second Street, Elkhart

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Board Meeting Agenda 2018 07

Administrator : July 17, 2018 10:02 am : Board Agenda, Elkhart Public Library

AGENDA

A. ROLL AND INTRODUCTION OF GUESTS

B. CONSENT AGENDA
1. Adopt Agenda
2. Minutes of the Last Meeting
3. Business Manager’s Report and Finances
a. Financial Reports – May 2018
b. Claims-to-be-paid – May/June 2018
c. Projected Summary of Cash –June/July 2018
d. Cash Flow & Investment Recommendation – June through August 2018
4. Personnel Changes Report

C. PRESIDENT’S BUSINESS
1. Swearing in of new Board members

D. STRATEGIC PLANNING UPDATE – Jen Pendleton, Vice President, Aly Sterling Philanthropy

E. DIRECTOR’S REPORT
1. Informational Items
2. Department Report – Rachel Rice, Extension Services Department Head

F. UNFINISHED BUSINESS

G. NEW BUSINESS
1. Circulation Assistant Job Description
2. Employment of Minors Policy
3. I-9 Compliance Policy
4. Resolution – Commitment to join Indiana State Library Consortium for Public Library Internet
Access for Funding Year July 1, 2019 through June 30, 2020
5. PLAC Report

H. Questions and Information from Board, Staff, and Guests

NEXT SCHEDULED BOARD MEETING: August 21, 2018 at 5:30 pm at the Pierre Moran Branch Library, 2400 Benham Avenue

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Board Meeting Agenda 2018 06

Administrator : June 18, 2018 10:29 am : Board Agenda

AGENDA

A. ROLL AND INTRODUCTION OF GUESTS

B. CONSENT AGENDA
1. Adopt Agenda
2. Minutes of the Last Meeting
3. Business Manager’s Report and Finances
a. Financial Reports – May 2018
b. Claims-to-be-paid – May/June 2018
c. Projected Summary of Cash –June/July 2018
d. Cash Flow & Investment Recommendation – June through August 2018
4. Personnel Changes Report

C. PRESIDENT’S BUSINESS
1. Upcoming Board vacancy (beginning July 1, 2018)

D. DIRECTOR’S REPORT
1. Informational Items
2. Department Report – Diana M. Gill, Computer Services Department Head

E. UNFINISHED BUSINESS

F. NEW BUSINESS
1. Report of Nominating Committee – Election of Officers
2. Job Description: Circulation Assistant
3. Annual Treasurer’s Bond renewal: (requires a notary) (submitted to county clerk)
4. TCU VISA Authorization: updated resolution and signature card required
5. TCU Bank Authorization: updated resolution and signature cards (required if officers change)
6. Non-Resident Fee Resolution (requires full Board present signatures) (submitted to ISL)

G. Questions and Information from Board, Staff, and Guests

NEXT SCHEDULED BOARD MEETING: July 17, 2018 at 5:30 pm at the Main Library.

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Board Meeting Agenda 2018 04

Administrator : April 13, 2018 4:17 pm : Board Agenda, Elkhart Public Library

AGENDA

A. ROLL AND INTRODUCTION OF GUESTS

B. CONSENT AGENDA
1. Adopt Agenda
2. Minutes of the Last Meeting
3. Business Manager’s Report and Finances
a. Financial Reports – March 2018
b. Claims-to-be-paid – March/April 2018
c. Projected Summary of Cash – April/May
d. Cash Flow & Investment Recommendation – April through June
4. Personnel Changes Report
5. 1st Quarter PLAC Report

C. PRESIDENT’S BUSINESS
1. Director Evaluation

D. DIRECTOR’S REPORT
1. Informational Items
2. Department Report – Allison McLean, head of Young People’s Services

E. UNFINISHED BUSINESS

F. NEW BUSINESS
1. Job Description revision: Head of Circulation
2. Hoosier S.T.A.R.T. – Proposal/Resolution to Participate
3. Elkhart Public Library 457b Plan (Edward Jones/MG Trust) – Recommendation to phase out
4. Cash Accounts – Resolution to Establish

G. Questions and Information from Board, Staff, and Guests

NEXT SCHEDULED BOARD MEETING: May 15, 2018 at 5:30 pm at the Cleveland Branch Library.

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Board Meeting Agenda 2018 01

Administrator : January 12, 2018 4:42 pm : Board Agenda

BOARD OF FINANCE MEETING
A. ELECT PRESIDENT AND SECRETARY
B. REVIEW INVESTMENT REPORT AND POLICY
C. ADJOURN

BOARD MEETING

A. ROLL AND INTRODUCTION OF GUESTS

B. CONSENT AGENDA
1. Adopt Agenda
2. Minutes of the Last Meeting
3. Business Manager’s Report and Finances
a. Financial Reports – December 2017
b. Claims-to-be-paid – January/February
c. Projected Summary of Cash – January/February
d. Cash Flow & Investment Recommendation – January
e. Preliminary Annual Financial Reports – 2017
4. Personnel Changes Report
5. PLAC 2017 4th Quarter Report (signature required)

C. PRESIDENT’S BUSINESS

D. DIRECTOR’S REPORT
1. Informational Items
2. Department Report – Trevor Wendzonka, Marketing

E. UNFINISHED BUSINESS

F. NEW BUSINESS
1. Salary Schedule 2018
2. Fee Schedule 2018
3. 2017 Transfer to LIRF
4. 2017 Encumbrances
5. 2017 Budget Transfers
6. Resolution to Pay Bills With Prior Approval 2018
7. Resolution to Establish Cash Accounts 2018

G. Questions and Information from Board, Staff, and Guests

NEXT SCHEDULED BOARD MEETING: February 20, 2018 at 5:30 pm at the Main Library.

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ELKHART PUBLIC LIBRARY
300 SOUTH SECOND STREET
ELKHART, IN 46516
(574) 522-5669
ADDITIONAL RESOURCES
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